Patient & Administrative Support Assistant Job Circular 2024

Patient & Administrative Support Assistant Job Circular

Patient & Administrative Support Assistant Job Circular has recently been published. According to the job circular, they will recruit Patient & Administrative Support Assistant in their organization. In this article, we have covered everything about the Patient & Administrative Support Assistant job circular.

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Patient & Administrative Support Assistant Job Details

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About the post of Patient & Administrative Support Assistant

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Educational Qualifications and Experiences

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Salary Range

The salary range is specified by post name and other factors like company policy. For this post the salary range is 23615 to 23615 GBP.

Patient & Administrative Support Assistant Job Details

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Job Details

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The mighty Job Description of Patient & Administrative Support Assistant Job Circular

SUITE 5 THERAPIES & DIETETIC ADMIN SERVICES37.5 HOURS PER WEEK – MONDAY-FRIDAYMonday = 7:45am-3:45pmTuesday = 8:30am-4:30pmWednesday = 9:00am-5:00pmThursday = 9:00am-5:00pmFriday = 8:30am-4:30pmSalary: £23,615 per annum – AfC Band 2A permanent full time vacancy has arisen for a Patient and Administration Support Assistant to work as part of the Suite 5 Administration Team.Main duties of the jobYou will provide full clerical and reception support to the Suite 5 Department and undertake general clerical duties for the Nutrition and Dietetics, Occupational Therapy, Physiotherapy, Podiatry and Speech and Language Therapy Services within Suite 5.You will possess or be working towards a typing/word processing/IT qualification (or equivalent) and be able to demonstrate knowledge and experience of general office practices. You must also have excellent communication skills, be able to prioritise your workload and work effectively on your own and as part of the admin team.Experience within an office environment together with experience of dealing with members of the public and general telephone enquiries is essential.About usOur Vision is to be a first-class provider of sustainable healthcare services, delivering the best possible care for our patients; and being a great place to work for our people. Our Proud to CARE philosophy supports this vision – and we all play a part in achieving it, by living up to the values we promise to our patients and each other.Date posted10 October 2024Pay schemeAgenda for changeBandBand 2Salary£23,615 a year per annumContractPermanentWorking patternFull-timeReference number166-DCSC-6663550Job locationsChesterfield Royal Hospital NHS Foundation TrustCalowChesterfieldS44 5BLJob descriptionJob responsibilitiesProvide a professional clerical and reception service to the Therapies and Dietetic Outpatient Department (Suite 5) to ensure that patients, carers, staff and visitors receive a friendly, courteous and efficient service.To receive patients in a professional and friendly manner, check their documentation details on the Medway and/or EPR (SystmOne) and direct the patient to the appropriate clinic.Operate a VDU to access the Medway and/or EPR (SystmOne) systems ensuring that accurate patient computer records are maintained and arranging/changing/cancelling outpatient appointments in accordance with local policies and procedures.To ensure that general clerical duties associated with the administration of the outpatient reception service, such as typing, filing, photocopying, collection of patient notes etc are carried out in a timely manner and to a professional standard.Track patient medical notes at the request of a member of the Therapy service.Ensure that documents are produced to high standard, from digitally dictated material or hand written notes and prioritise workload to ensure that required deadlines are met.Answer enquiries, receive and rely messages, both in person, via e-mail and on the telephone, from patients or hospital staff, using a working knowledge of hospital procedures to maintain a professional front of house and clerical service.Maintain associated equipment and material including stock items using the departmental ordering system, ensuring that all items are delivered to their final destinations efficiently.Carry out general clerical duties including processing of referrals, scanning, filing, photocopying, sending and receiving faxes/e-mails and processing post.Ensure all information leaflets and educational materials used by Therapy Services are produced, updated and printed.Communicate effectively with GP practices, hospital staff, health and social services, other agencies and external contractors on behalf of Therapy staff.To be familiar with the Proud to Care and Leading the Chesterfield Way strategies and deliver the aims of these.You will be expected to work within the team to cover core hours in agreements with locally defined rotas.To undertake any additional duties deemed relevant to the post.To act in line with the Trusts CARE values.To maintain patient confidentiality at all times.To actively participate in the staff appraisal process.To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol. Job descriptionJob responsibilitiesProvide a professional clerical and reception service to the Therapies and Dietetic Outpatient Department (Suite 5) to ensure that patients, carers, staff and visitors receive a friendly, courteous and efficient service.To receive patients in a professional and friendly manner, check their documentation details on the Medway and/or EPR (SystmOne) and direct the patient to the appropriate clinic.Operate a VDU to access the Medway and/or EPR (SystmOne) systems ensuring that accurate patient computer records are maintained and arranging/changing/cancelling outpatient appointments in accordance with local policies and procedures.To ensure that general clerical duties associated with the administration of the outpatient reception service, such as typing, filing, photocopying, collection of patient notes etc are carried out in a timely manner and to a professional standard.Track patient medical notes at the request of a member of the Therapy service.Ensure that documents are produced to high standard, from digitally dictated material or hand written notes and prioritise workload to ensure that required deadlines are met.Answer enquiries, receive and rely messages, both in person, via e-mail and on the telephone, from patients or hospital staff, using a working knowledge of hospital procedures to maintain a professional front of house and clerical service.Maintain associated equipment and material including stock items using the departmental ordering system, ensuring that all items are delivered to their final destinations efficiently.Carry out general clerical duties including processing of referrals, scanning, filing, photocopying, sending and receiving faxes/e-mails and processing post.Ensure all information leaflets and educational materials used by Therapy Services are produced, updated and printed.Communicate effectively with GP practices, hospital staff, health and social services, other agencies and external contractors on behalf of Therapy staff.To be familiar with the Proud to Care and Leading the Chesterfield Way strategies and deliver the aims of these.You will be expected to work within the team to cover core hours in agreements with locally defined rotas.To undertake any additional duties deemed relevant to the post.To act in line with the Trusts CARE values.To maintain patient confidentiality at all times.To actively participate in the staff appraisal process.To be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.Person SpecificationQualifications & TrainingEssential

• Educated to GCSE level or equivalent
• Typing/word processing/IT qualification

Desirable

• GCSE or equivalent in English and Maths
• Audio typing experience
• NVQ or equivalent qualification

ExperienceEssential

• Previous office experience
• Previous experience dealing with general public
• Previous telephone experience
• Use of Microsoft Office Applications

Desirable

• Medical terminology
• Previous working in hospital environment

Skills & KnowledgeEssential

• Ability to prioritise workload
• Ability to work under pressure
• Good organisation skills

Desirable

• Knowledge of hospital IT systems

Personal AttributesEssential

• Team working
• Confidentiality awareness

Trust ValuesEssential

• Awareness of Trust CARE Values

Person SpecificationQualifications & TrainingEssential

• Educated to GCSE level or equivalent
• Typing/word processing/IT qualification

Desirable

• GCSE or equivalent in English and Maths
• Audio typing experience
• NVQ or equivalent qualification

ExperienceEssential

• Previous office experience
• Previous experience dealing with general public
• Previous telephone experience
• Use of Microsoft Office Applications

Desirable

• Medical terminology
• Previous working in hospital environment

Skills & KnowledgeEssential

• Ability to prioritise workload
• Ability to work under pressure
• Good organisation skills

Desirable

• Knowledge of hospital IT systems

Personal AttributesEssential

• Team working
• Confidentiality awareness

Trust ValuesEssential

• Awareness of Trust CARE Values

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HashTags: #Patient #Administrative #Support #Assistant